Application portfolio management

As organizations grow, their application landscapes become increasingly complex leading to redundant tools, rising maintenance costs and compliance risks. Without clear visibility and governance, companies struggle to manage their software portfolios efficiently.
Our Application portfolio management (APM) service helps you take control. We provide structure, visibility and strategy to optimize your applications, reduce costs and improve decision-making across your IT ecosystem.

The challenge

1

Redundant applications drive up costs

Duplicate or overlapping tools increase maintenance, licensing, and support costs often without adding real business value.
2

Limited visibility into application usage

Without a clear overview of all applications, it’s hard to know what’s used, who owns it or where savings can be made.
3

Security and compliance exposure

Unapproved or outdated software creates security vulnerabilities and compliance risks, especially when shadow IT goes unchecked.
4

Inefficient use of IT resources

Too many tools drain IT capacity, diverting focus from innovation and slowing operational efficiency.
5

Lack of governance and control

Without standardized policies and ownership, application sprawl grows quickly, making decisions inconsistent and unsustainable.

Our solution

We deliver a data-driven, scalable APM framework that improves visibility, reduces redundancy and supports long-term optimization.
We help you build a structured approach to application governance from a short-term pilot to a full enterprise-wide implementation.

1

APM (Pilot) project

A short-term initiative focused on demonstrating value and building the foundation for sustainable portfolio management.
Deliverables: initial catalog, quick wins plan, recommendations, knowledge transfer.
Duration: ~3 months
2

Full APM Implementation

A strategic service establishing a lasting APM practice across your organization.
Deliverables: complete application catalog, governance framework, reporting, lifecycle management.
Duration: typically 1 year+

Our approach

We implement APM in structured steps to ensure clarity, control and measurable improvement:

1

APM processes & policy framework

Discover and document current processes, define governance models and establish company-wide standards for application catalog creation and management.
2

Software rationalization

Evaluate all applications using RixMind’s structured T.I.M.E. model (Tolerate, Invest, Migrate, Eliminate) to identify consolidation and optimization opportunities.
3

Evaluation & consolidation

Analyze usage, cost, technical suitability and security to create a rationalized portfolio.
4

Iterative catalog management

Implement continuous improvement through catalog updates, reporting and governance reviews.

The outcome

Organizations implementing APM with RixMind gain:

10–30% cost reduction

in application management and maintenance.

Reduced risk

through stronger compliance and security governance.

Improved agility

by eliminating redundant tools and streamlining operations.

Better decision-making

through full visibility into the application portfolio.

Optimized resource use

enabling focus on innovation and business growth.

Enhanced user experience

through a consolidated, rationalized software ecosystem.

This solution is perfect for organizations that:

Lack visibility into their application or software landscape

Have complex, overlapping applications due to mergers or rapid growth

Face cost pressure and need to optimize IT budgets

Struggle with shadow IT or redundant software

Are undergoing digital transformation or cloud migration initiatives

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Why RixMind

1

Vendor-neutral expertise

across ITAM, ITSM, and APM practices
2

Balanced approach

combining quick wins with long-term sustainability.
3

Flexible delivery models

on-site, nearshore or managed service options.
4

Seamless integration

with your ITAM and ITSM systems.
5

10+ years of experience

helping organizations simplify, optimize, and secure their IT landscapes.

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